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Leadership Conference in Belgrade for an International Investment Company
Client: International investment company managing private equity funds
Destination: Belgrade, Serbia
Group size: 88 participants
Format: Four-night leadership conference with a two-day seminar, business game, group meals and city programme
Services: Hotel and conference facilities, accommodation, simultaneous interpretation, catering, airport transfers, business-game logistics, city tour, insurance and on-site coordination
Client and brief
An international investment company approached Baltic Business Tour to organise its annual leadership conference in Belgrade for 88 participants.
The programme brought together a senior management audience for a two-day seminar. It also included a business game and welcome dinner on the first evening, all main group meals and a guided city programme before departure.
The client required a four- or five-star hotel that could accommodate the full group and host the working sessions in the same property.
Baltic Business Tour was responsible for the hotel, conference room, technical setup, simultaneous interpretation, coffee breaks, lunches, dinners, airport transfers, local transport and sightseeing programme.
Participants were arriving on different flights, so the transfer plan also had to include coaches, smaller vehicles, standard sedans and business-class cars.
Conference hotel in Belgrade
The selected four-star hotel was located close to central Belgrade, the historic district, the riverfront and the fortress area.
It served as:
The hotel also had to provide a restaurant capable of serving buffet meals to the full group within the conference timetable.
Seminar room and technical setup
The conference room was prepared for more than 80 participants in classroom-style seating.
The required setup included:
The two seminar days included morning and afternoon blocks, two coffee breaks and a buffet lunch. Dinner was also served at the hotel after the working programme.
Coffee-break and lunch service times were agreed with the hotel in advance so that all 88 participants could be served between sessions.
Simultaneous interpretation
Simultaneous interpretation was included for the leadership seminar.
The interpreters, technical team, speakers and hotel staff worked from the same conference schedule.
Baltic Business Tour coordinated:
Business game and welcome dinner
A business game and welcome dinner were held on the first evening after the participants arrived and checked in.
The business game included participant introductions and presentations of their companies and professional backgrounds.
Baltic Business Tour coordinated the room arrangement, catering service, event timing and transition from the arrival programme to the evening session.
As participants reached Belgrade on different flights, the start time was planned around the principal arrival transfers and hotel check-in.
Airport transfers and local transport
The group arrived from several locations and on different flights.
The transport plan included:
Arrival transfers were also coordinated with hotel check-in, lunch and the welcome evening.
A local representative supported the group during the programme and remained in contact with the hotel, drivers, guide and other suppliers.
Belgrade city programme
The final full day included a five-hour guided programme in Belgrade.
The route covered:
After lunch and free time, the group returned to the hotel for dinner.
Result
Baltic Business Tour delivered a four-night leadership conference in Belgrade for 88 participants.
The programme included accommodation, a two-day leadership seminar, simultaneous interpretation, two daily coffee breaks, buffet lunches and dinners, a business game, airport transfers and a guided city tour.
The accommodation, conference facilities and main meals were organised in one centrally located hotel. No daily transport was required between the hotel and seminar venue during the two working days.
Baltic Business Tour coordinated the hotel, meeting room, catering, interpretation, airport transfers, local representative, city guide and transport providers through one operating schedule.
The client’s internal team was able to manage the seminar content and participant communication while the local travel and event arrangements were handled on site.
An international investment company approached Baltic Business Tour to organise its annual leadership conference in Belgrade for 88 participants.
The programme brought together a senior management audience for a two-day seminar. It also included a business game and welcome dinner on the first evening, all main group meals and a guided city programme before departure.
The client required a four- or five-star hotel that could accommodate the full group and host the working sessions in the same property.
Baltic Business Tour was responsible for the hotel, conference room, technical setup, simultaneous interpretation, coffee breaks, lunches, dinners, airport transfers, local transport and sightseeing programme.
Participants were arriving on different flights, so the transfer plan also had to include coaches, smaller vehicles, standard sedans and business-class cars.
Conference hotel in Belgrade
The selected four-star hotel was located close to central Belgrade, the historic district, the riverfront and the fortress area.
It served as:
- accommodation for all 88 participants;
- the venue for the two-day leadership seminar;
- the location for coffee breaks;
- the main lunch and dinner venue;
- the setting for the welcome evening.
The hotel also had to provide a restaurant capable of serving buffet meals to the full group within the conference timetable.
Seminar room and technical setup
The conference room was prepared for more than 80 participants in classroom-style seating.
The required setup included:
- reliable internet;
- screen and presentation equipment;
- microphones;
- flipchart;
- air conditioning;
- natural daylight where available;
- space for simultaneous interpretation;
- bottled water for participants.
The two seminar days included morning and afternoon blocks, two coffee breaks and a buffet lunch. Dinner was also served at the hotel after the working programme.
Coffee-break and lunch service times were agreed with the hotel in advance so that all 88 participants could be served between sessions.
Simultaneous interpretation
Simultaneous interpretation was included for the leadership seminar.
The interpreters, technical team, speakers and hotel staff worked from the same conference schedule.
Baltic Business Tour coordinated:
- interpreter timings;
- technical requirements;
- access to the conference room;
- equipment checks;
- breaks between working sessions;
- communication between the interpreters and technical supplier.
Business game and welcome dinner
A business game and welcome dinner were held on the first evening after the participants arrived and checked in.
The business game included participant introductions and presentations of their companies and professional backgrounds.
Baltic Business Tour coordinated the room arrangement, catering service, event timing and transition from the arrival programme to the evening session.
As participants reached Belgrade on different flights, the start time was planned around the principal arrival transfers and hotel check-in.
Airport transfers and local transport
The group arrived from several locations and on different flights.
The transport plan included:
- a coach for the main group;
- smaller vehicles for limited arrival groups;
- standard sedans;
- business-class cars;
- transport for the Belgrade city tour;
- departure transfers.
Arrival transfers were also coordinated with hotel check-in, lunch and the welcome evening.
A local representative supported the group during the programme and remained in contact with the hotel, drivers, guide and other suppliers.
Belgrade city programme
The final full day included a five-hour guided programme in Belgrade.
The route covered:
- Belgrade Fortress and Kalemegdan Park;
- Republic Square;
- the parliament area;
- St Mark’s Church;
- a major Orthodox cathedral;
- the main pedestrian district;
- central residential and diplomatic areas.
After lunch and free time, the group returned to the hotel for dinner.
Result
Baltic Business Tour delivered a four-night leadership conference in Belgrade for 88 participants.
The programme included accommodation, a two-day leadership seminar, simultaneous interpretation, two daily coffee breaks, buffet lunches and dinners, a business game, airport transfers and a guided city tour.
The accommodation, conference facilities and main meals were organised in one centrally located hotel. No daily transport was required between the hotel and seminar venue during the two working days.
Baltic Business Tour coordinated the hotel, meeting room, catering, interpretation, airport transfers, local representative, city guide and transport providers through one operating schedule.
The client’s internal team was able to manage the seminar content and participant communication while the local travel and event arrangements were handled on site.
